Degree Audit Coordinator, Provost-Academic Affairs/Registrar's Office (2024)

Job Description:

The Degree Audit Coordinator is responsible for set up and maintenance of undergraduate and graduate program requirements in the degree audit program. This requires active interaction with academic departments chairs, other service departments, program directors and students, and other duties as assigned.

Work Location:Doheny Campus (Downtown Los Angeles)

Start Date:Immediately

Applications Deadline:Open until filled

Position Hourly Range: $19.00 - $21.42

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. Maintain security and integrity of academic records.
2. Maintain academic program requirements in Colleague's Degree Audit that have been approved and published in the College catalog for the processing of undergraduate and graduate degree audits and certificates.
3. Enter exceptions or course substitutions to reflect accurate student progress in a degree requirement or waive a requirement in a student's academic program in Colleague.
4. Set up new academic programs and program requirements in Colleague.
5. Look up CIP codes for new courses or programs, change the catalog year, update Colleagues with addition/deletions of programs.
6. Develop and edit Degree Audit training manual.
7. Analyze and help resolve degree audit issues for MSMC constituents.
8. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques and standards.
9. Assist with all processes and procedures in relation to graduation (honors calculations, graduation checks, commencement, transferring of programs, etc.).

Complexity:

1. Ensuring the consistent accuracy and timely updating of paper and computerdatabase records.
2. Providing accurate information regarding degree requirements.
3. Maintaining positive, effective working relationships.
4. Flexibility regarding frequent changes in the work environment, and to maintain confidence on a position or policy when necessary.

Other duties and responsibilities:

1. Interprets and enforces institutional policies and procedures relative to specific degree program requirements.
2. Help maintain and input course inventory.
3. Maintain Registrar webpage and Portal page.
4. Provide general support services to students, faculty, and administrators, as assigned.
5. Perform other job-related duties, as assigned.

Requirements:

Knowledge:

• Understand higher education academic policies and procedures relating to degrees.
• and program requirements including grading policies, repeats, withdrawals, duplicate courses, graduation assessments, and transfer articulation processes.
• Strong working knowledge of department policies, and procedures.
• Strong computer and word-processing, spreadsheet (i.e., MS Excel), and database software application skills.

Abilities and Skills:

• Ability to learn, interpret and apply policies, regulations, guidelines, and operational procedures.
• Highly detail-oriented, analytical, and accurate.
• Ability to establish and maintain cooperative working relationships with other employees at all levels.
• Effectively organize, prioritize and handle multiple tasks to meet establisheddeadlines.
• Ability to understand and carry out oral and written directions.
• Strong oral and written communication, prioritization, interpersonal, and customer service skills.

Education:

• Bachelor's degree preferred.

Experience:

• Two to three years of experience within a college/university's Registrar's Office or similar department
• Experience with processing in a large database
• Experience relevant to the position is desirable

Additional Information:

Mount Saint Mary's University's commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.

We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.

Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary's University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.

As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you.

Application Instructions:

Please submit a resume and cover letter.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.

A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.